Last updated: August 14, 2023
This Job Candidate Privacy Notice (“Notice”) describes what personal data we – Nutrino Ltd. and our affiliates (“Nutrino”, “we”, “our” or “us”) – collect and process on our job candidates and applicants (“Candidates”, “you” or “you”) with respect to our application and recruitment process, why we collect it and how we use it. It also describes how candidates may exercise their rights to such data held with us.
We strongly urge you to read this Notice and make sure that you fully understand and agree to it. If you do not agree to this Notice, please avoid providing us with your data.
This Notice does not create or form part of any contract for employment or otherwise. You are not legally required to provide us with any personal data, but without it, we may not be able to process your application.
If you have questions about this Notice, or otherwise about our privacy and data protection practices, please contact us at firstname.lastname@example.org.
1. What data do we collect, how do we collect it, and how do we use it?
Throughout the application and recruitment process, you may provide us (or we may otherwise have access to) personal data about you, such as your identifying data, contact details, resume/CV, work-related data, social media activity, etc. We may collect this data directly from you, as you provide it voluntarily through your application and candidacy review process, or from other sources such as recruitment agencies, background check services (as applicable and subject to applicable law), or your references.
We may use such data to assess our Candidates’ skills and qualifications, and overall to verify, consider and process their application and candidacy for any of our positions, and to communicate with them regarding such processes. We may also use it to manage risk and enhance our security and anti-fraud measures, and to create aggregated statistical or inferred data regarding our Candidates, for further development and improvement of our recruitment processes.
In addition, we may use it to act as permitted or required by any legal or regulatory requirements. Should we wish to conduct any additional activities that may require the use of your data, we will notify you in advance and, if required by applicable law, request your prior specific consent.
2. For what purposes do we use your data?
We will use and process your personal data as part of the employment application process at Nutrino for the following purposes detailed below:
- To evaluate your suitability for a role at Nutrino and progress your application;
- To contact you about other suitable roles within Nutrino in the future;
- To conduct background checks and other pre-employment screenings;
- To communicate with you regarding the recruitment process;
- To maintain our internal records of recruitment and employment applications;
- To create your employee personnel file, if hired;
- To comply with applicable legislation and industry codes;
- To manage risk and enhance our security and anti-fraud measures;
- To further develop and improve our recruitment processes;
- To protect the rights and interests of Nutrino and its affiliates.
3. Where do we store your data?
Your personal data will be maintained, processed and stored by Nutrino and our Service Providers (as defined in Section 6 below) in the applied position’s location, in Nutrino’s headquarters in Israel.
While privacy laws may vary between jurisdictions, Nutrino, its affiliates and Service Providers processing personal data on our behalf are each committed to protecting personal data in accordance with this Notice, customary industry standards, and such appropriate lawful mechanisms and contractual terms requiring adequate data protection, regardless of any lesser legal requirements that may apply in the jurisdiction to which such data is transferred.
4. For how long may we keep your data?
We may retain Candidates’ data even after the applied position has been filled or closed. This is done so we can reconsider Candidates for other positions and opportunities at Nutrino; so that we may use their personal data as reference for future applications submitted by them; in case the Candidate is hired, for additional employment and business purposes related to their work; and as reasonably necessary to comply with our legal obligations, to resolve disputes, prevent fraud and abuse, enforce our agreements or otherwise protect our legitimate interests.
5. How do we secure your data?
Nutrino has implemented physical, procedural and electronic security measures designed to protect the personal data of our Candidates. These measures provide sound industry standard security. Please be aware that regardless of the measures we take and the efforts we make, we cannot and do not guarantee the absolute protection and security of any personal data stored with us.
6. Who will have access to your data?
Nutrino will share your personal data with several selected third-party service providers, whose services and solutions complement, facilitate and enhance our own. These include any recruitment firms that have referred you to us (or vice versa), candidate evaluation centers, applicant tracking and recruitment software providers, background checks providers, data storage and cybersecurity services, web analytics, and our business, legal, compliance and financial advisors (collectively, “Service Providers“). Such Service Providers may receive or otherwise have limited access to our Candidates’ personal data, depending on each of their particular roles and purposes in facilitating and enhancing our recruitment process, and may only use it for such purposes.
Additionally, we may disclose or otherwise allow access to any Candidates’ personal data pursuant to a legal request, such as a subpoena, search warrant or court order, or in compliance with applicable laws, with or without notice to you, if we have a good faith belief that we are legally required to do so, or that disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud or other wrongdoing. We may also share your personal data with others, with or without notice to you, if we believe in good faith that this will help protect the rights, personal safety or property of Nutrino, any of our customers or employees, or any member of the general public.
In addition, we may share personal data internally within our family of companies, for the purposes described above. Finally, should Nutrino undergo any change in control, including by means of merger, acquisition or purchase of all or part of its assets, your personal data may be shared with the parties involved in such event.
7. How can you exercise your rights?
If you wish to exercise your privacy rights under any applicable law, including the right to request access to, and rectification or erasure of your personal data held with us or to exercise any similar rights afforded to individuals under the laws that apply to you – you may do so by contacting us at email@example.com.
Please note that we may require additional information, including certain personal data, in order to authenticate and process your request. Such additional information, along with any communications and records related to your request, may then be retained by us for legal purposes (e.g., as proof of the identity of the person submitting the request), in accordance with Section 4 above.
8. Will this Notice be updated?
We may update this Notice to reflect changes in our privacy practices. If we make any changes that we deem as “material”, we will update this page prior to the change becoming effective.
9. What if you have any questions?
If you have any comments or questions regarding our data practices or your privacy, or if you have any concerns regarding your personal data held with us, or if you wish to make a complaint about how your personal data is being processed by Nutrino, you can contact us at firstname.lastname@example.org.